The Registrar is responsible for coordinating entire registration process. Registrar would also be responsible for resolving issues participant may have during the process.
ROLE DESCRIPTION:
Elected volunteer responsible for preparing, maintaining, recording, circulating all records, correspondence, minutes of
meetings, and related affairs of the chapter.
ROLES AND RESPONSIBILITIES:
- Maintain custody of the approved bylaws, articles of incorporation, charter agreement and of amendments thereto and board policies,
committee charters, and all other non-financial records for the chapter - Coordinate and distribute board meeting agendas
- Maintain all meeting minutes — must document in accordance to specific parliamentary procedures as mandated by their local
government (e.g., Roberts Rules) - Notify membership not less than the period stated in the chapter bylaws before annual general meetings
- Circulate board agenda before the meeting to all the members
- Provide records to members and outside organizations that request information
- Provide all notifications to the membership, directors, auditors and members of committees
- Receive and dispatch general correspondence
- Provide support for membership communication
- Prepare for, procure and distribute chapter stationary and printed materials
- Develop and implement succession and transition plan
ROLE SPECIFIC SKILLS:
- Agenda and Meeting Coordination
- Ability to Scribe and Record Minutes
- Proficient use of word processing, spreadsheet, and presentation tools (e.g., Microsoft Office, Open Office)
- Knowledge of Meeting procedures as mandated by their local government (e.g., Roberts Rules)
- Knowledge of PMI Bylaws and Policies
- Knowledge of Records Retention requirements
- Proficient in Email Communications (e.g., MS Outlook, Google Mail)
- Proficiency in Editing/Proofreading
OTHER LEADERSHIP SKILLS:
- Excellent Writing Skills
- Active Listening Skills
- Facilitation Skills
- Time Management Skills
- English Proficiency (29% highest of any role)
AVERAGE HOURS PER MONTH: 11 HOURS