VP - Registrar

The Registrar is responsible for coordinating entire registration process. Registrar would also be responsible for resolving issues participant may have during the process.

ROLE DESCRIPTION:

Elected volunteer responsible for preparing, maintaining, recording, circulating all records, correspondence, minutes of
meetings, and related affairs of the chapter.

ROLES AND RESPONSIBILITIES:

• Maintain custody of the approved bylaws, articles of incorporation, charter agreement and of amendments thereto and board policies,
  committee charters, and all other non-financial records for the chapter
• Coordinate and distribute board meeting agendas
• Maintain all meeting minutes — must document in accordance to specific parliamentary procedures as mandated by their local
  government (e.g., Roberts Rules)
• Notify membership not less than the period stated in the chapter bylaws before annual general meetings
• Circulate board agenda before the meeting to all the members
• Provide records to members and outside organizations that request information
• Provide all notifications to the membership, directors, auditors and members of committees
• Receive and dispatch general correspondence
• Provide support for membership communication
• Prepare for, procure and distribute chapter stationary and printed materials
• Develop and implement succession and transition plan

ROLE SPECIFIC SKILLS:

• Agenda and Meeting Coordination
• Ability to Scribe and Record Minutes
• Proficient use of word processing, spreadsheet, and presentation tools (e.g., Microsoft Office, Open Office)
• Knowledge of Meeting procedures as mandated by their local government (e.g., Roberts Rules)
• Knowledge of PMI Bylaws and Policies
• Knowledge of Records Retention requirements
• Proficient in Email Communications (e.g., MS Outlook, Google Mail)
• Proficiency in Editing/Proofreading

OTHER LEADERSHIP SKILLS:

• Excellent Writing Skills
• Active Listening Skills
• Facilitation Skills
• Time Management Skills
• English Proficiency (29% highest of any role)

AVERAGE HOURS PER MONTH: 11 HOURS