VP Finance

VP Finance : 

The Vice President Finance as Chief Financial Officer and Treasurer shall oversee the management of funds for duly authorized purposes of the Chapter.

ROLE DESCRIPTION:

Elected volunteer responsible for finance. Responsible for maintaining and presenting all financial records required for
chapter operations in accordance with chapter and bylaws.

ROLES AND RESPONSIBILITIES:

• Maintain and manage accounts receivable and payable and all financial portfolios, including but not limited to the collection of chapter dues from PMI, guest payments for chapter meetings or special events and the payment of all chapter bills in accordance with chapter committee directives
• Establish and maintain all required chapter bank accounts and/or similar financial transactions; arrange for officer signatures as required
• Provide financial reporting regarding the state of finances and chapter activity to chapter membership, board and executive level
  volunteer leaders on a monthly basis (board meeting)
• Report on the state of finances at board meetings and chapter meetings
• Develop an annual operating budget and financial statement to be included in the annual application for charter renewal
• Ensure the chapter has reviewed and reported required tax filings
• Recommend improvements in the financial processes to the board
• Establish and maintain financial operational processes to ensure continuity of chapter operations and define, document and maintain chapter policies
• Maintain the annual budget
• Contribute to financial planning/goal setting, investing, forecasting and budgeting for the chapter
• Distribute/communicate financial section of the annual report to chapter membership
• Assist in the preparation of the annual financial statements and reports
• Provide timely information to independent auditors as required
• Keep an up to date inventory of all the goods of the chapter
• Handle all PMI and government required payments
• Ensure maintenance and storage of all historic financial documents
• Establish financial metrics; ensure chapter is maintaining requirements
• Serve as liaison with PMI Global Operating Center on financial matters
• Prepare financial guidelines and procedures for the chapter along with board
• Analyze cost impact and income benefit of all activities proposed by the board of directors
• Review any chapter contract, agreement and insurance
• Distribute information, materials and/or fees received from the PMI Global Operating Center to appropriate officers in a timely manner
• Confirm and check bank accounts monthly
• Develop and implement succession and transition plan

ROLE SPECIFIC SKILLS:

• Documentation Skills/Financial Record Keeping Analytical Thinking
• Knowledge of Financial Planning Legal Awareness
• Knowledge of Generally Accepted Accounting Principles (GAAP) Basic Knowledge of Economics
• Accounting Software/Tools (e.g., Quick Books, Excel)

OTHER LEADERSHIP SKILLS:

• Negotiation Skills Conflict Resolution Skills
• Time Management Skills Technical Tools Skills
• Adaptability/Flexibility (e.g., WebEx, Live Meeting, Registration and Event Software)

AVERAGE HOURS PER MONTH: 13 HOURS